Affiliate Terms & Conditions – Worldwide Chauffeured Transportation

AFFILIATE TERMS & CONDITIONS

This Affiliate Agreement (“Agreement”) contains the complete terms and conditions that apply to your participation in the BostonAsapCoach Affiliate Program described in this Affiliate Agreement. You may be referred to in this Agreement as “you,” “Affiliate,” “Participant,” and BostonAsapCoach may be referred to collectively as “us” or “the Parties.”

Term

This Agreement will commence upon BostonAsapCoach acceptance of your Enrollment Application and will continue until either party terminates this Agreement, with or without cause, upon notice of termination to the other party (“Term”).

General

  • You shall observe the operational guidelines set forth in the BostonAsapCoach “Affiliate Agreement” at all time.
  • To commence the process of enrolling as a participant in the Affiliate Program, you must submit an Enrollment Application via our Web Site or as otherwise authorized by Parties. We will evaluate your application and notify you of your acceptance or rejection within a reasonable time; which determination shall be in our sole discretion.
  • Participant must have minimum valid business insurance in the state where their business is operating.
  • You are responsible for any and all taxes and cost related to its business and vehicles in performing the services.
  • Participant shall maintain workers compensation insurance covering all liabilities of its employee under compliance with all federal and state regulations.
  • Automobile Liability Insurance for all owned, hired or non-owned vehicles with a combined single limit of not less then $4,000,000.00 for all vehicles. With Comprehensive General Liability
  • Comprehensive General Liability Insurance with per occurrence limit of not less than $1,000,000.00 covering bodily injury, property damage, contractual liability and personal injury.

VEHICLE APPEARANCE & MAINTENENANCE

  • Vehicles in the fleet must be late models:
    • Sedans, SUVs, MPVs and Vans fewer than 3 model years old.
    • Limousines, Mini Coaches, Motor Coaches and specialty vehicles fewer than 5 years old.
  • Vehicles in the fleet must be maintained according to manufacturer-recommended service schedules and held to the standards of safety and presentation:
    • Clean from inside and outside, without any material damage, body marks or scratches.
    • Fully functional and operational with heater, air conditioner, windows, doors and lighting.

CHAUFFEUR STANDARDS AND CONDUCT

  • Properly Licensed and Insured in compliance with all governing laws and requirements.
  • Defensive Driver Training must be completed and recertified annually.
  • Alcohol, Drug, and Criminal background screening check annually.
  • Well Groomed with a Clean and Professional general appearance.
  • Must be Knowledgeable of the Service Area and any assigned route to and from an assigned pick-up location(s).

SERVICE REQUEST PROCEDURES

  • BostonAsapCoach will select an Affiliate for the service, based upon geography, rates, customer satisfaction record, equitable distribution and other factors.
  • BostonAsapCoach will issue a service request to one or more Affiliates via email or fax.
  • Once an Affiliate receives a service request, it will be his/her responsibility to provide BostonAsapCoach with an acceptance within reasonable time.
  • If BostonAsapCoach does not receive an acceptance of a service request within its reasonable time, it will issue a new service request to another Affiliate.
  • The service request will provide the following information:
    • Proposed Fee
    • Pick-up Date and Time
    • Locations of Pick-up and drop-off

SERCICE REQUEST FULFILLMENT PROCEDURES

  • Upon an Affiliate acceptance of the service request, BostonAsapCoach will issue another complete service request containing customers information to complete the services requested.
  • After completion of a service request, affiliate must notify BostonAsapCoach and confirm that the service request has been completed.
  • For proper and timely payments, Affiliate must inform BostonAsapCoach within 24 hours after completion of service for any extra charges and total number of hours on as directed trips.
  • Under no circumstances shall an Affiliate do request or accept payment directly from a customer for the requested services or any extra services involved during the services.

REFERRALS

  • You may from time to time refer to BostonAsapCoach a prospective client for Services that does not have an established account with BostonAsapCoach.
  • BostonAsapCoach will pay you for referral a "Referral Commission" of “Base Rate” that you have provided, with a set percentage rate agreed between you and BostonAsapCoach.

BILLING AND PAYMENTS

  • Affiliate payments of any completed service request or referral commission fee will be paid by BostonAsapCoach.
  • BostonAsapCoach has biweekly billing cycles, 1st and 16th of each month.
  • All invoice must receive at least 7 days before the start of the billing cycle.

Legal Compliance

You will provide all Services in compliance with all applicable laws, codes, licensing requirements and regulations, and will be solely responsible to obtain all required governmental authorizations necessary for the full performance of the Services of this Agreement. You hereby further represent and warrant that:

  • If a corporation, you are duly organized and validly existing and in good standing under the laws of the state of your incorporation;
  • You are duly authorized and have full power and authority to enter into this Agreement and to perform your obligations hereunder;
  • You have obtained all permits, licenses, and other governmental authorizations and approvals required for your performance under this Agreement;
  • Your performance of the Services and this Agreement will not conflict with or violate:
    • Any provision of law, rule or regulation to which you are subject.
    • Any order, judgment or decree applicable to you.
    • Any provision of Participant by-laws or certificates of incorporation, or
    • Any agreement.

Promotions

Participant shall not create, publish, distribute, or permit any written material that names or references BostonAsapCoach without first submitting such material to BostonAsapCoach and receiving BostonAsapCoach prior written consent.

Independent Parties

You and BostonAsapCoach are independent contractors with respect to each other in connection with this Agreement. Nothing contained herein shall imply any partnership, joint venture or agency relationship between the Parties and neither of us shall have the power to obligate or bind the other in any manner whatsoever.

Confidentiality

In performing the Service or this Agreement, each of BostonAsapCoach and Participant may disclose to the other certain information (“Information”) which is considered by the disclosing party to be proprietary or confidential information, including, without limitation, the term of this Agreement, business, marketing and financial information, customer and vendor lists, including name, address and travel information, and pricing and sales information.

All information shall remain the sole property of the disclosing party, and the receiving party shall maintain and protect the confidentiality of the Information using the same degree of care as the receiving party uses to protect its own confidential and proprietary Information, but not less than a reasonable degree of care. The receiving party may only use the disclosing party’s Information to perform the Services and this Agreement and shall not disclose such Information to any third party without the prior written consent of the disclosing party. The restrictions of the use or disclosure of any Information shall not apply to any information;

  • After it has become generally available to the public without breach of this Agreement by the receiving party;
  • Is independently developed by receiving party without use of or reference to the Information provided hereunder;
  • Is rightfully in the receiving party’s possession prior to disclosure to it by the disclosing party;
  • Is rightfully received by receiving party from a third party without duty of confidentiality; or
  • Is disclosed under operation of law or pursuant to legal or regulatory process.

Binding Effect

This Agreement shall inure to the benefit of and be binding upon the Parties hereto and their respective successors and assigns. Nothing in this Agreement, expressed or implied, is intended to confer on any person or entity other than the Parties hereto or their respective successors and assigns, any rights, remedies, obligations or liabilities under or by reason of this Agreement.

Severability

if any provision of this Agreement shall be declared by any court of competent jurisdiction to be illegal, void or unenforceable, all remaining provisions of this Agreement shall not be affected and shall remain in full force and effect.

Liability

BostonAsapCoach aggregate liability to you for any claim arising in connection with this Agreement (weather in contract, tort, or any other theory of recovery) shall in no event exceed the applicable fees or commissions actually paid or payable to participant during the three (3) months preceding the applicable claim. In no event shall BostonAsapCoach have any liability hereunder for any indirect, special, punitive or consequential damages including, without limitation, loss of profit or business opportunities, weather or not BostonAsapCoach knew or should have known that such damage might be incurred.

Indemnification

You shall indemnify, defend and hold harmless BostonAsapCoach its affiliates, successors and assigns and their respective officers, directors, shareholders and employees, from and against any and all losses, liabilities, damages, actions, claims, expenses and costs including, without limitation, reasonable attorneys’ fees, which result or arise from or are based on

  • the negligence or willful misconduct of you, your agents, servants and/or employees,
  • your breach of this Agreement or any of the terms hereunder,
  • any misrepresentation of a representation or warranty, or breach of a covenant or agreement made by you in this Agreement or the Enrollment Application.

Arbitration

Each Party hereby agrees to submit to binding arbitration, all disputes or controversies arising out of or in conjunction with this Agreement in accordance with the commercial arbitration rules of the American Arbitration Association (AAA) then in effect and judgment upon the award shall be final and unappealable and may be entered in any court having jurisdiction thereof. Nothing contained herein shall, however, be construed to limit or preclude BostonAsapCoach from bringing any action in any court of competent jurisdiction for injunctive or other provisional relief as BostonAsapCoach may deem to be necessary or appropriate against conduct or threatened conduct by Participant.

Entire Agreement

This Agreement constitutes:

  • the binding agreement between the Parties;
  • represents the entire agreement between the Parties relating to the subject matter hereof and supersedes all prior agreements; and
  • may not be modified or amended except as set forth herein. Notwithstanding anything to the contrary contained herein, BostonAsapCoach may modify and change any of the terms and conditions of this Agreement, at any time in its sole discretion upon written or electronic notice in accordance with above section of this Agreement.

Governing Law

This Agreement shall be governed by, and construed in accordance with the internal laws of the State of Massachusetts without regard to conflicts of law principles thereof.

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