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Meetings & Events

Let us help make your event a success!

Meetings & Events looks simple when it executed smoothly. How ever, it takes meticulous planning to meet your complex requirements. You want to focus on big-picture success, not every last Detail, that’s why we at BostonAsapCoach, the ground transportation provider with the right vehicle mix, superb transportation management and the best chauffeurs work with you from the early planning stages all the way through on-site coordination and quality assurance.

BostonAsapCoach Meetings & Events Services manage all aspects of corporate group transportation. Our event-transportation specialists are masters of logistics and specialize in transportation planning for meetings, conferences, conventions, parties, dinners, tours and more. Whether you need to move 10 people or 1,000, we will manage all the details so you can concentrate on the event itself.

Our resources let you enjoy cost effective and back-end convenience, including specialized services for managing logistics associated with group transportation and complex itineraries.

Our features include:

  • On-Site Management
  • Diverse Fleet Option
  • Professional Chauffeurs
  • Centralized Support
  • Customized Pricing
  • Centralized Billing

Our Services Includes:

Major Events

Weather it is the G20 Meeting, World Cup, or the Olympics, major events requires precise transportation. BostonAsapCoach Meetings & Events Services division mobilizes our staff. Should the demand arise, BostonAsapCoach may also arrange to bring extra luxury vehicles and professional chauffeurs from other cities to meet that demand.

Our Meetings & Events feature includes:

  • Centralized management
  • Mobile team of coordinators
  • Ability to scale fleet appropriate to demand
  • Years of experience handling major events

Board Meetings

Transporting executives safely and efficiently is at the core of what BostonAsapCoach handles best, and we have extended that expertise into the precise logistics and management for top-level executives. We understand how important their time is, and take special measures to ensure seamless transportation service from start to finish.

Our Meetings & Event Specialists will:

  • Inspect all equipment prior to event
  • Confirm all route details and review all manifests with Administrators and Event Planners.
  • Stage all vehicles and chauffeurs well before the start of the event
  • Reserve and confirm availability of recovery vehicles in case of an equipment malfunction

Conferences and Trade Shows

BostonAsapCoach features specialized pricing and site inspection logistics to organizations for their corporate events. When we transport the entire sales team, we take every measure to ensure that all equipment utilized and service providers are safe, clean and in top operating condition. We also customize shuttle programs for dine-arounds and hotel stays. Additional features include:

  • Route planning and vehicle management to assure on-time performance
  • Access to world-class Vans, Mini Coaches, and Motor Coaches
  • If requested, we will also coordinate customized vehicle signage to make the transportation for your event a marketing opportunity as well

Entertainment and Formal Events

Whatever the occasion, BostonAsapCoach is the perfect complement to a formal evening. Take your clients for a night on the town or plan transportation for your colleagues. Our on-site management will help assure no one is left behind. In addition, our excellent fleet of luxury vehicles will impress to no end. This service also includes solutions for weddings, proms, and anniversaries. Our features include:

  • 24-hour support if the event runs late, or you require a last minute change
  • Vehicles inspected prior to service to assure highest levels of presentation
  • Special requests accommodated based upon the size of the program

For added convenience, take advantage of BostonAsapCoach Web-based e-Reservation Center the online portal that lets you access and manage your account and corporate travel arrangements

Please take a few minutes to answer basic questions about your group transport for meetings and events needs. A BostonAsapCoach representative will respond within 24 hours with recommendations and a quote.

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